Secretary Job Opportunity in Kenya

Secretary

Main Job Tasks and Responsibilities

Prepare and manage correspondence, reports and documents
 

Organize and coordinate meetings, conferences, travel arrangements
 

Take, type and distribute minutes of meetings
 

Implement and maintain office systems
 

Maintain schedules and calendars
 

Arrange and confirm appointments
 

Organize internal and external events
 

Handle incoming and outgoing calls
 

Handle incoming mail and other material
 

Set up and maintain filing systems
 

Set up work procedures
 

Collate information
 

Maintain databases
 

Communicate verbally and in writing to answer inquiries and provide information
 

Liaison with internal and external contacts
 

Coordinate the flow of information both internally and externally
 

Operate office equipment
 

Manage office space

Education and Experience

• Should have a Degree/Diploma in Business Administration and Office Management
• Knowledge and experience of relevant software applications - spread sheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Good  typing speed

Key Competencies

• Verbal and written communication skills
• Good attitude and must have good telephone etiquette.
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
• Stress tolerance

Interested candidates should forward their applications and CV’s stating their current and expected salaries to recruit@idp-ea.com not later than 7th of September 2012.