M&E / Data Entry Clerk Job at TransMara District Hospital, Kenya

Republic of Kenya
 

Ministry of Medical Services

Office of the Medical Superintendent
 

TransMara District Hospital

Job Title: M&E / Data Entry Clerk 

 

1 Post

Reports To: Program Manager
 

Employment Status: Contract, Hourly

Summary:
 

Receives, reviews, and enters data into computer system or tracking database according to established procedures. 

 

Ensures accuracy of all data recorded and performs database maintenance functions, support the institution’s vision, mission and goals. 

 

Support all ICT equipment and network infrastructure and ensure that they are working well.
 

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties and Responsibilities:

• Keeps track of received data and source documents.
• Prepares and sorts source documents, and identifies and interprets data to be entered.
• Contacts preparers of source documents to resolve questions, inconsistencies, or missing data.
• Data entry on the Electronic Medical Record (EMR) System in place. Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.
• Confirms accuracy of data such as patients/clients numbers, weight, height, dates, and drugs.
• Produces monthly data sets to be sent to the funding donor.
• Compares data entered with source documents, or reenters data in verification format on screen to detect errors.
• Reviews and makes necessary corrections to information entered.
• Compiles, sorts, and verifies accuracy of data to be entered.
• Processes various forms.
• Assists in establishing and maintaining an effective and efficient records management system.
• Generates reports and responds to inquiries regarding entered data as requested.
• Maintains confidential information
• Performs general ICT duties such as computer maintenance, network and internet support and troubleshooting, etc.
• Perform other job related duties as assigned.

Competency (To perform the job successfully, an individual should demonstrate the following competencies):

• Knowledge of records management procedures.
• Knowledge/experience in handling MOH/PEPFAR data
• Knowledge of assigned program activities guidelines and processes
• Ability to operate various work-processing software, spreadsheets, and database programs.
• Maintain confidentiality.
• Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Communicate efficiently and effectively both verbally and in writing.

Qualifications:
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

 

The education and experience requirements listed below are representative of this position’s requirements.
 

Education/Experience:

• Must have a diploma and,
• One (1) year work experience in a data clerk / IT support position or a combination of education, training, and experience which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities.

Preferred Qualifications:

• Diploma in any of the following : Information Technology ,  IMIS , Computer Studies, Health Records from recognized institution
• Experience in health records Management or has worked in a Health institution will be an added advantage.
• Experience in MS office applications specifically MS access , Excel, word and PowerPoint
• Experience in User support and hardware and software installation
• Network support experience will also be an added advantage

Qualified and interested persons should submit their application letters together with C.V., copies of academic and professional testimonials, and two (2) current letters of recommendation to the undersigned so as to reach on or before October 5th 2012.
 

The Medical Superintendent
TransMara District Hospital
PO Box 98-40700
Kilgoris.



Telephone: 058-5122212/5122041 Kilgoris

Telegram’'MEDSUP' Kilgoris
 

Or email to medsuptransmara@yahoo.com, clearly indicating position for which you are applying in the subject line.
 

Note: TransMara District Hospital is an equal opportunity employer.
   
Only short listed candidates will be contacted