Office Assistant Job Vacancy in Kenya

Job Title: Office Assistant
 

Reports To: Human Resources Manager
 

Position: 1
 

Role Objective
 

Helps maintain an efficient office environment. Provides administrative, secretarial and clerical support to others in the office.
 

Duties and Responsibilities

• Take and distribute messages
• Coordinate messenger service
• Receive, sort and distribute incoming mail
• Monitor incoming emails and answer or forward as required
• Prepare outgoing mail for distribution
• Faxing, scanning and copying of documents
• Maintain office filing and storage systems
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Type documents, reports and correspondence
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank
• keep office area clean and tidy

Skills and Interests

• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork

Qualifications

• High School Diploma or equivalent
• Business College training an advantage
• previous office experience may be requested but this is also an entry level position
• competent computer skills including MS Office or equivalent
• internet skills including use of e-mails, group messaging and information gathering
• numerical and literacy skills

Those fulfilling the requirements of the above positions should email their application together with a detailed CV, indicating your availability, expected and current salary via email to dafina@wananchi.com on the subject line clearly indicate which position you are applying for.

Till position is filled.

Disclaimer: Candidates who do not meet the minimum requirements stated above need not apply.