Internship at UNOPS | Programme Support Unit Assistant (unpaid)

UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development. UNOPS is known for its ability to implement complex projects in all types of environments around the globe.

In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following job position:

Vacancy Details

Vacancy Code UNOPS/2011/AFO/KEOC/Interns/02

Post Title Programme Support Unit Assistant – unpaid Intern

Org Unit Kenya Operations Centre

Duty Station Nairobi, Kenya

Duration Up to six months

Closing Date 31st October 2011

Benefits of working at UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world. UNOPS is setting countries on course to a more stable future by helping them to build roads, schools and clinics, to remove landmines, to prepare for democratic elections and much else besides.” Ban Ki-moon, United Nations Secretary General 25 May 2009

UNOPS personnel work in a constantly challenging, dynamic and exciting environment. UNOPS employs almost 6,000 personnel annually and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centre’s, UNOPS oversees activities in more than 60 countries.

UNOPS employs both staff members and contractors. United Nations contracts offer an attractive remuneration package with competitive pay and benefits. The salary is based on the current market rate for similar roles in comparable organizations and locations.

Depending on the contract offered, benefits may include some of the following: tax exempt salary, medical insurance plan (including life insurance and disability benefits), sick leave, paid maternity/paternity leave, rental subsidy, dependency allowances, education grant, travel and shipping expenses, hardship allowance, rest and recuperation break, holidays and leave and a retirement pension.

A progressive work life harmonization policy is offered for all personnel, including flexible working options such as flexi-time, a compressed work schedule and telecommuting.

For more information on working at UNOPS please see here:
http://www.unops.org/english/whoweneed/working-at-UNOPS/Pages/intro2.aspx

For information about all aspect of UNOPS, please see here: www.unops.org

Background

Responsibilities of the Role:

The intern will work within the Programme Support Unit under the direct, overall supervision of the Programme Support Manager.

Specific intern responsibilities:

Procurement:

• Assist with day to day procurement activities to ensure adherence to established procedures, assist the sub unit to be more efficient by providing administrative support to procurement services ensuring high quality and accuracy through Implementation of operational strategies, support to procurement processes and support to knowledge building and knowledge sharing

Human Resources:

• Assist with provision of support to HR, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. Implementation of HR strategies and procedures, Implementation of HR services, knowledge building and sharing.

Administration/Programme:

• Assist the Administration Sub-Unit to ensure that KEOC project managers and other KEOC personnel receive effective and efficient support in the areas of: travel & transport, protocol and host country relations, office administration.
• Provides support to administrative services to projects ensuring high quality of work, accurate, timely and properly recorded/documented service delivery

Required Selection Criteria

Competencies

• Shares knowledge and experience
• Ability to perform a variety of repetitive and routine tasks and duties related to screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information
• Ability to review data, identify and adjust discrepancies
• Ability to produce accurate and well documented records conforming to the required standard
• Ability to adhere to work assignments and meet designated deadlines.
• Focuses on result for the client and responds positively to feedback
• Strong IT skills

Education/Experience, Language

• Relevant university degree
• Applicants must have a very good knowledge of English and be able to write clearly and concisely in the language.
• Excellent organizational skills, attention to detail, and determination to meet deadlines.
• Computer literacy: Proven ability to design using 2007 Microsoft Office Suite.
• The candidate must be thoroughly proficient in written and spoken English.

Submission of Applications

Candidates are strongly requested to carefully review the application guidelines below, incomplete documents and/or submissions not meeting the application guidelines will not be considered.

Interested candidates must submit their applications, including

1. Letter of interest
2. Complete Curriculum Vitae
3. Complete, updated and signed United Nations P.11 form

All of the above required documents must be sent via e-mail to interns.keoc@unops.org.

Kindly indicate the post title and area of interest in the subject line when applying by email.
The body of the email must include the table below with responses in the exact format.

• Last name:
• First name:
• Highest completed educational qualification:
• Professional qualification and/or experience
• Preferred area of interest:

UNOPS reserve the right to reject any application without the above format in the submission email.
Additional Considerations

• The successful incumbent will be offered an internship agreement. For more information on UNOPS internships, please visit: http://www.unops.org/UNOPS/Employment/Internships
• Interns at UNOPS do not receive any remuneration. As such, interns are responsible for all costs associated with the internship, including but not limited to costs for insurance coverage, travel and accommodation.
• Interns are responsible for arranging their own travel and securing any necessary visas.
• Flexible working schedules may be arranged.