Catholic Relief Services Compliance and Internal Controls Assistant Officer Job in Kenya

Reference Number – 2012/02

Department: Compliance and Internal Controls

Job Title: Assistant Officer- Compliance and Internal Controls

Grade: 4

Reports To: Compliance and Internal Controls Specialist

Supervises (Direct Reports Only): None

Based in (Location): Nairobi

Job Purpose

The primary purpose of the position is to participate in and perform reviews and appraise financial, operating and administration policies, procedures, controls and records of CRS Kenya, CRS Kenya’s partners as assigned by the Compliance and Internal Controls Specialist.

The position assists the Compliance and Internal Controls Specialist in review and audit of CRS Kenya office programs and partners and to ensure the promotion of good stewardship of resources consistent with the purposes for which the funds were given.

Key Responsibilities and Accountabilities:

Compliance:

• Participate in regular visits to CRS /Ke sub office in Dadaab and partners to review the financial performance and evaluate the internal controls of the partners.
• Under the direction of the Compliance and Internal Controls Specialist, prepare reports on the findings and recommendations
• Participate in meetings with staff and partners to share reports and recommendations

Internal Controls:

• Participate in reviewing and appraising the systems of internal control policies, procedures and records in accordance with generally accepted accounting/auditing principals.
• Participate in and Perform internal reviews and audits that are in compliance with the Institute of Internal Auditors Standards for the Professional Practice of Internal Auditing (SPPIA), the US Government Generally Accepted Auditing Standards for US Government Funding and CRS’ Financial Manual, Internal policies and procedures.
• Prepare and maintain clear and concise work papers which clearly document and cross reference all evidential matter supporting findings and assertions.  Review findings for basis and adequacy of recommendations.
• Inform Deputy Country Representative of progress and unusual findings and write reports on findings detailing recommendations made.
• Discuss findings and recommendations with management and prepare regular reports on findings and recommendations.  Discuss reports with management prior to issuing such reports and follow up to determine the disposition of recommendations.
• Track of responses and draft feedback to units/partners.

Other Responsibilities and Activities:

• Conduct special reviews/investigations under the direction of the team leaders (CR, Deputy CR and Compliance and Internal Controls Specialist.)
• Filing/tracking of documents in the unit
• Facilitating retrieval and filling of documents sampled for review

Knowledge, Skills and Abilities Requirement

Knowledge

• A Bachelors degree in relevant field with CPA (K).
• Experience in finance or as an internal auditor in an NGO

Skills and Abilities

• Knowledge on USG grants and other donor regulations.
• Working knowledge of computerized accounting.
• Must have good communication and interpersonal skills.

Required Behavioral Competencies

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

Key Working Relationships:

Internal: CR, DCR-MS, HoP, Compliance and internal controls specialist and relevant Managers; Finance Manager, officers and accountants, other relevant departments in CRS/KE.

External: Partners, auditors and other as required.

Disclaimer Clause

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with the position

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by February 6, 2012.

Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail: hr@ke.earo.crs.org

Note:  Please indicate the Reference Number of the position you are applying for on the ‘email subject’

Only shortlisted candidates will be contacted.