Finance & Administrative Officer Job in Kenya

Finance & Administrative Officer  

About Us

Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well being of people around the world. 

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender. 

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Key Responsibilities

• Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations 
• Preparation of semi-monthly financial reports and submission to HQ within stipulated date in the calendar 
• File all travel vouchers, expense reports, and financial reports 
• Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed 
• Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times 
• Maintain accurate and up-to-date financial records 
• Process supplier’s payments and hotel accommodations 
• Preparation of monthly bank reconciliation statements 
• Cash flow management; preparation of cash forecasts 
• Management, disbursement and reconciliation of the office petty cash/ field imprest 
• Review and prepare budgets for related project activities 
• Carry out banking duties as required 
• Make payments to participants at workshops 
• Prepare paperwork for submission to the accounting staff 
• Write checks 
• Performing any other responsibilities as may be directed

Qualifications

• A degree in Finance/Accounting and/or CPA II or equivalent 
• At least 3 years’ experience in Finance/Accounts 
• Statutory audit experience would be an added advantage 
• Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and ord-processing programs at a highly proficient level 
• Strong financial, analytical and/or evaluative skills 
• Problem-solving, decision-making and good judgment skills 
• Ability to take initiative and/or independently respond to situations 
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe • Strong written and oral communication skills 
• Ability to communicate effectively with managers, colleagues, and clients 
• Ability to respond and adapt quickly to changing requirements and competing demands 
• Professional and mature demeanor and conduct, especially during interactions with the client and its constituents 
• Confidentiality and team spirit 
• Kenyan nationals only 
• Experience with an organization receiving US Government funding is preferred

Physical Demands

• Regularly required to stand or sit, and move about the facility

Work Environment

• Usual office working conditions free of disagreeable elements.

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

How to apply: 

Closing Date: 31st May 2012

All applications for this position should be submitted online at www.futuresgroup.com via the Careers page.