Tuesday, August 20, 2013

Administrative Assistant Job in Kenya

Our client, a mid – sized company is currently looking for a young dynamic, professional individual to fill in the position of anAdministrative Assistant.
Job Description
The administrative assistant reports to the Director
Serve visitors by greeting, welcoming, and directing them appropriately, notify company personnel of visitor arrival, maintains security, telecommunications system, answer incoming calls; directs callers to appropriate personnel and complete a number of administrative duties.

Key Responsibilities

  • Answer incoming telephone calls, determine purpose of calls, and forward the calls to appropriate personnel or department.
  • Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
  •  Answer questions about organization and provide callers with address, directions, and other information.
  • Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
  • Maintain security by monitoring visitor access and issues passes when required.
  • Update appointment calendars and diaries.
  • Receive, sort, and route mail; maintain and route publications.
  • Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
  • Maintain the appearance of the reception area. Ensure it is clean and tidy at all times.
  • Provide general administrative and clerical support services
  • Prepare documents and correspondences and typing them out
  • Prepare conference and meeting room bookings
  • Write the minutes of the meetings
Knowledge and Experience
  • Diploma or Certificate in Secretarial
  • 3 years working experience in a related sector
  • knowledge of administrative and clerical procedures
  • knowledge of computers and relevant software application
  • knowledge of customer service principles and practices
Key Competencies and Qualifications
  • Verbal and written communication skills. Should be able to communicate fluently in English both verbally and written.
  • Professional personal presentation   
  • Customer service orientation. Should be able to respond to quickly and sufficiently to customer inquiries. 
  • Good interpersonal skills
  • Great problem solving skills. The individual should be able to solve problems in a timely manner.
  • Attentive to detail
  • The individual should be able to take initiative and be independent
  • Reliable
  • Stress tolerance
Application Process
Interested candidates are invited to strictly email their cover letter and CV clearly detailing their current remuneration and expectations to recruitment@odumont.com before end of 10th September, 2013. 

Only shortlisted candidates will be contacted.