Position Title: Administration Assistant I
Position Type: Full time
Reports to: Sales & Administration Manager
Department: Administration
Location: Nairobi
Position Objective
Handling and processing order information while ensuring proper procedures are adhered to.
- General clerical duties including photocopying, fax and mailing & maintain electronic and hard copy filing system
- Retrieve documents from filing system & handle requests for information and data
- Resolve administrative problems and inquiries & prepare written responses to routine enquiries
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Maintain office supply inventories, prepare LPOs and delivery notes
- Coordinate maintenance of office equipment
- Coordinate and maintain records for staff, telephones, parking and petty cash
- Maintenance of the attendance of all staff
- Receive orders from clients
- Sales recording and confirmation
- Export processing and documentation (COMESA)
- Maintaining and up-dating of fuel consumption for all company vehicles
- Any other duties as assigned
Skills & Competencies
The above candidate shall possess:-
- A Diploma/Degree in Business Administration/Management/ Commerce.
- K.C.S.E Mean Grade C+ and above and B in English.
- Experience in Administration with at least 1-2 years in the related field.
- Skills in I.T are a requirement.
- The incumbent must have proficient knowledge of office administration and the ability to maintain a high level of accuracy.
- She must be a mature lady, result oriented, and keen to details.
- Should possess excellent communication, organizational and interpersonal skills.
- Aged between 26 and above.
Send your application to jobs@mkazi.co.ke subject should be the job you are applying for.