Thursday, August 22, 2013

Administration Assistant Career in Nairobi Kenya

Position Title: Administration Assistant I
Position Type: Full time
Reports to: Sales & Administration Manager
Department: Administration
Location: Nairobi
Position Objective
Handling and processing order information while ensuring proper procedures are adhered to.
General Responsibilities / Duties

  • General clerical duties including photocopying, fax and mailing & maintain electronic and hard copy filing system
  • Retrieve documents from filing system & handle requests for information and data
  • Resolve administrative problems and inquiries & prepare written responses to routine enquiries
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Maintain office supply inventories, prepare LPOs and delivery notes
  • Coordinate maintenance of office equipment
  • Coordinate and maintain records for staff, telephones, parking and petty cash
  • Maintenance of the attendance of all staff
  • Receive orders from clients
  • Sales recording and confirmation
  • Export processing and documentation (COMESA)
  • Maintaining and up-dating of fuel consumption for all company vehicles
  • Any other duties as assigned
Skills & Competencies
The above candidate shall possess:-
  • A Diploma/Degree in Business Administration/Management/ Commerce.
  • K.C.S.E Mean Grade C+ and above and B in English.
  • Experience in Administration with at least 1-2 years in the related field.
  • Skills in I.T are a requirement.
  • The incumbent must have proficient knowledge of office administration and the ability to maintain a high level of accuracy.
  • She must be a mature lady, result oriented, and keen to details.
  • Should possess excellent communication, organizational and interpersonal skills.
  • Aged between 26 and above.
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