Monday, October 7, 2013

Procurement Officer Job in Kenya (KShs 120K - 150K)

Position: Procurement Officer
Department: Procurement Department

Duties and Responsibilities
The incumbent shall be directly accountable for:

Controls, Policies and Procedures
  • Ensure that all procurement activities are effectively managed and are in accordance with the Contract Regulations, Procurement Act and Financial Regulations
  • Review and develop the Procurement Strategy covering each of the key business areas
  • Create Awareness on the company’s procurement procedures to the relevant employees dealing directly with procurement.
  • Ensure that the correct procedures are followed in respect of all major procurement activities
  • Continually develop procurement expertise across the company to support staff development, knowledge and expertise in procurement activities
Supplier Relations
  • Participating in the supplier pre-qualification and selection processes.
  • Maintaining an up to date directory of all suppliers, their contacts, a brief on their products/services and on the status of any agreements entered into.
  • Developing and maintaining strategic supplier relationships to ensure the timely and efficient delivery of goods and services
  • Participating in the negotiations of agreements and monitoring performance against SLAs (Service Level Agreements)
  • Set up a process of review for all Contracts, Supplies and Suppliers ensuring that maximum value for money benefits are achieved through supplier rationalization, developing an Approved Supplier list
  • Build and develop good relationships with key suppliers to ensure best value for money and customer satisfaction with services provided
  • Monitor trends in supplier and contract base and propose / implement plans to respond to such trends
Procurement Function
  • Periodically conduct dialogue, briefings and negotiation sessions on pricing/terms and conditions etc with suppliers/vendors.
  • Ensuring that requests for purchases are clearly articulated approved and recorded as per the established procedures.
  • Consulting with requesting officers to ensure that quality, quantity and type of items required meet their specific specifications.
  • Keeping requesting officers properly informed on the status and progress of all requests/orders made and dealing with any changes or clarifications as required.
  • Monitor, respond and assist with any supplier enquiries.
  • Progressively conduct supplier suitability and capability checks and advise the Director of any required changes.
  • Bring to the attention of the Director any supplier contracts up for review in good time and assist in the processes of renewal or cancellation of agreements.
Academic Qualifications
  • Degree in Procurement with 3 years and above experience in a busy commercial setting.
Skills and Knowledge Requirement
  • Materials handling experience commensurate with duties and responsibilities of the position
  • Easy to contact and to communicate and work with
  • Exhibits a sense of urgency when necessary
  • Good oral and written communication skills
  • Ability to issue and explain good instructions
  • Working knowledge of computer systems, ability to learn CRM input, retrieval and use
  • Understanding of the proper use of Work Orders, priorities and schedules
  • Ability to work in a team environment, fully supporting the goals and objectives of the sales, maintenance and operations efforts
Note: Only those fulfilling the requirements of the positions should email their detailed CVs, indicating your availability and expected salary

Position Closes on 10th August, 2013

Salary is between 120,000 to 150,000