Thursday, October 3, 2013

Chapter Administrator & P.A Job in Nairobi Kenya (KShs 100K)

Chapter Administrator & P.A 
Industry: International Business Network
Location: Nairobi & East Africa Chapter
Salary: Ksh 100,000 (negotiable) 

Our client is a Business Network for high level Entrepreneurs, looking for a Chapter Administrators cum Personal Assistant. 

They will work with the chapter board to ensure that the chapter runs smoothly and efficiently and communicate with members frequently to make sure they have easy access to Organizations benefits, services and opportunities.

Job Duties and Responsibilities


  • Provide assistance to the local chapter board
  • Manage chapter membership database
  • Prepare all PR and marketing materials for shipping
  • Keep chapter members informed through email communications
  • Send prospect information to prospective members
  • Promote the Business Network’s benefits, services and opportunities to chapter members
  • Update the chapter profile and member profiles on the network
  • Act as liaison between the local chapter and Global chapter
  • Maintain communications through bulk mailings, faxes, emails and press releases
  • Act as main point of communication between the chapter members and the chapter board
  • Answer chapter member inquiries by phone or email
  • Office management – order supplies to ensure office is well stocked and all equipment is in good working order
  • Coordinate meetings between chapter members and members of the board
  • Monthly board meeting administration, logistics (meeting space, attendance, meeting minutes, board accountability, materials)
  • Create and communicate with the chapter through monthly newsletters
  • Inform members of monthly learning and recruitment events
  • Post learning and recruitment events the website
  • Update Monthly Chapter Status Report and submit to the Global network
  • Chapter event organizing, logistics support (recruitment, learning, social, Secure venue, date, time, posting event on websites, Coordinate speaker, photographer, catering Create and send event invitations , Coordinate event registration Create name badges for members and sponsors)
  • Set up, coordinate, and track payments from members attending the chapter event
  • Confirm event logistics with vendors and speaker
  • Update speaker database on the website. Collect speaker evaluations
  • Track event attendance
  • Collect contract from vendors and send to finance chair for payment
  • Know the yearly calendar and budget as far out as possible for each event 
  • Attend Global Leadership Conferences with the chapter board at cost to the chapter
  • Assist in membership renewal process (June - August)
  • Track members renewals
  • Inform the Global office of any wire transfers or payments that are pending
  • Assist president and board in replacing outgoing board members
  • Perform various special projects on an as-needed basis
  • Assist chapter board members daily/monthly/annually in their roles
Skills & Attributes
  • Strong communications skills are a must. 
  • Must possess strong office management skills
  • Individuals of integrity
Knowledge & Qualifications
  • Diploma/ Degree in Business/ PR/ Communications
  • Previous Experience as a HIGH LEVEL Personal Assistant or Administrator
  • Individuals who have worked for multi-nationals and international Organizations are preferred
  • Must be willing to work flexible hours; some nights and weekends are required.
  • Computer proficient; strong knowledge of office equipment use;
  • Computer software experience; word processing; experience working with spreadsheets; data base applications; email and internet use. 
If you meet the above requirements send your CV only, to , indicating the title (Chapter Administrator & P.A) on the subject line before the 15th of October 2013. 

We do not charge for interviews.

Please note your current salary on your CV. 

Only shortlisted candidates will be contacted.