Thursday, October 31, 2013

HR & Administrative Assistant Job in Kenya

Vacancy: HR & Administrative Assistant

Job Purpose: This position is responsible for providing support for all HR functions in the office including recruitment, interviewing, shortlisting etc. the jobholder will also oversee all day to day office administration activities including reception duties, ordering office supplies and ensuring cleanliness of the premises. 

Principal Responsibilities/ Accountabilities

HR Duties

1. Custodian of the company enquiries e-mail address; responds to recruitment queries and/or forwards them to the relevant person
2. Schedule registration interviews and any other interviews as required; Collect and account for registration monies from applicants 
3. Conduct aptitude tests for all applicants
4. Recruitment
  • assists with editing CVs
  • Prepare interview schedules and training materials for Chase candidates.
  • Receiving applications and filing them in the correct files
  • sending out regrets to unsuccessful candidates
4. Staff Welfare
  • Ensure premises are clean and up to standard (includes kitchen, washrooms,). Ordering of washroom and kitchen supplies.
  • Ensure that drinking water, milk for making tea is available
5. Undertake any other duties that are assigned e.g. making calls and enquiries regarding potential candidates, assist in shortlisting etc

Administration Duties
1. Respond to visitor inquiries about the company, answering all incoming calls and directing visitors to appropriate contact persons
2. On a monthly basis liaise with service providers to get invoices for the CEO’s expenses from; Safaricom, Airtel, KCB Card, Barclay card, KPLC & Nairobi Water and forward for action
3. Oversees the distribution of incoming and outgoing mail and subsequent distribution to the relevant parties
4. Prepare boardroom for scheduled meetings
5. Maintaining GUZA records

Performance Standards:
  • Timely response to client enquiries
  • Effective handling of aptitude tests and petty cash
  • Compliance with HR Policies
Knowledge, Skills, Experience and Personal Attributes Required:       

Qualifications & Experience
  • Relevant qualifications in HR
  • At least one year HR experience
Essential Competencies & Personal Attributes
  • Proficient in the use of ICT
  • Proficiency in Business Language
  • Organization skills
  • Possess high sense of integrity and confidentiality
  • Pleasant personality, self-driven and able to work under minimum supervision
  • Good communication and interpersonal skills
  • Must pay attention to detail
Applications should be sent to by 8th November, 2013