The NGO, University of Washington-Global Assistance Project Kenya (UW-Kenya), in Nairobi, is currently recruiting for the position of an Assistant Project Administrator for various research studies and training programs taking place in Kenya.
The position will be based in Nairobi.
Main Objectives of this position:
Main Objectives of this position:
The Assistant Project Administrator will provide support to Principal Investigators, administrators and trainees involved in research and training programs associated with University of Washington and its collaborating institutions in Kenya.
This position requires an understanding of grant administration and budget functions of the University of Washington as well as Kenyan institutions.
The Assistant Project Administrator will have frequent communication with the Seattle and Nairobi-based personnel involved in research and training activities.
This position reports to the Principal Investigator/Program Director of each program.
Key Responsibilities and Tasks include:
Key Responsibilities and Tasks include:
- Liaise with the Grants and Contracts Office at University of Washington and collaborating institutions to facilitate management of grant funds
- Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
- Coordinate and make arrangements for venues for meetings and training sessions
- Coordinate and report progress of the study administrative activities.
- Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc
- Ensure paychecks are processed on time, as well as preparation and payment of locum salaries and benefits
- Procuring of office, lab and clinic supplies
- Keep supplier records and maintaining the supply reorder levels.
- Keep inventories of office, clinic and lab equipment and update it annually
- Coordinate and schedule communications with other scientists/collaborators
- Maintain records of other study related materials i.e. SOPs, policies as well as general office filing
- Ensure employee welfare and safety
- Liaise with UW-Kenya HR and Finance Manager on payroll check remuneration and other activities as needed
Desired Qualifications, Skills and Experiences:
Education: Bachelor of Commerce
Experience: 5 years experience an administrative position and proficiency in the Microsoft Office Suite
Excellent verbal and written communication skills
Very strong organizational skills
Good team player
All applicants should send an application letter stating why your skills and qualifications are suitable for this position and an updated detailed Curriculum vita (CV) including detailed work experience, current remuneration, with current contact information, notice period required to take up appointment and names and contacts of three professional references to jobs-cf@uwkenya.org.
Do ensure that you fill in the form in the following link even as you send your credentials:
https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGIweGhsV1hhSkc2RW5rVE9ha3hQd3c6MQ
Terms of Employment:
Terms of Employment:
Contract for one year, renewable as per the UW-Kenya’s scheme of service.
The successful candidate shall undergo a six month probationary period for the first six months upon initiation of employment.
Closing Date: September 3, 2012 5:00pm
Closing Date: September 3, 2012 5:00pm
Only shortlisted candidates will be contacted
Foreseen start date: October 1, 2012