IVN/EVN/KEN/DDB/11/019 Add1 Functional Title: Registration Assistant
Position number: 10014685
Duty Station: Dadaab, Kenya
Duration: Initially Up to 31 December 2011
Date of Entry on Duty: As soon as possible
Category and Level: G4
Closing Date: 05 August 2011
Duties and Responsibilities
Under the direct supervision of the Associate Registration Officer and the overall supervision of the Registration Officer in Dadaab, the Registration Assistant will be tasked with the following functions:
(i) Participate in all Registration related activities: Information campaign, scheduling, reception and screening of asylum-seekers and refugees, multi-functional team activities;
(ii) Conduct registration interviews at all stages of registration (new registration, continuous registration, verification), including nationality screening interviews, litigation interviews, vulnerability assessment interviews, and other specialized interviews as may be required by various UNHCR technical units;
(iii) Capture biometrics data (digital photos and fingerprints) of asylum seekers and refugees into ProGres;
(iv) Ensure constant and accurate upkeep of data (physical and electronic) to reflect status of persons of concern by checking that all ProGres data fields are filled in properly. Manage and update refugee files as necessary;
(v) Issuance/maintenance of UNHCR and GoK documentation: ID documents, Ration Cards, Referrals, and lost/stolen cards replacements;
(vi) Compile periodic registration statistical reports and circulate them to all concerned parties, including external parties. Analyze data to ensure data quality and integrity, and report trends and issues as required;
(vii) Produce manifests/list for food and non-food items distribution exercises, voluntary repatriation and other programme activities;
(viii) Liaise with operational, implementing, and government partners on all registration-related activities, as required;
(ix) Perform any other duty, as requested.
Qualifications:
Knowledge and Skills: Completion of Secondary School education at the ‘O’ level. Computer literate: conversation with computer software/program design, specifically electronic database programs.
Desirable: A degree/diploma in Computer Sciences/IT would be an added advantage.
Language: Fluency in English and Kiswahili is essential. Knowledge of Somali would be an asset.
3. Working Relationships
Contacts with colleagues in the same functional unit to discuss the work plans.
4. Supervision received
Guidance and support are given by the direct supervisor.
NB: For Internal Candidates
Staff members who wish to be considered for this position should submit their applications with an updated P11 form to: The Secretary, Local APPC, Human Resources Section, Branch Office Nairobi. Please indicate Vacancy Notice No. IVN/EVN/KEN/DDB/11/019 Add1
For External Candidates
Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc and attach it to their written application for the position. Applications should be addressed as stated above to P.O. Box 43801, 00100, Nairobi referring to IVN/EVN/KEN/NBI/11/019 Add.1.
Candidates should also submit copies of academic certificates from the relevant institutions.
Important: only those candidates who are short-listed will be contacted.
Candidates will be subjected to testing.
Late applications will not be considered.