Office Assistant Job in Kenya Ksh. 12-15K

We are a young but vibrant company dealing with a range of services including clearing and forwarding, warehouse subletting to fresh produce exporters, dry goods distribution and removals.

We are looking for an office assistant to start with a salary of Kshs 12,000 - 15,000 per month.

The duties and responsibilities include

·       Taking responsibility for keeping the minutes of any meeting and recording the points for later reference, if needed.

·       Assisting the staff with varied responsibilities and keying them in on the duties they are supposed to handle.

·       Sometimes an office assistant job description also means assuming duties similar to that of a receptionist. So he needs to take calls, messages, greet the clients and direct them to the varied staff members as is needed.

·       Developing and maintaining the agency inventory system.

·       Typing and processing various documents, as and when required.

·       Supervising the various reception members.

·       Keeping a check on the varied donations and checks that are sent to the office on a daily basis.

·       Keeping a daily check on the mails that are sent to the office along with answering them.

·       He is responsible for dispatching duties to varied staff members as and when required.

·       Maintaining a clean reception area, making it ready for the clients, etc.

·       Making arrangements for traveling and staying of varied staff members, if they have been dispatched on a business trip.

·       Maintaining and keeping a daily check and record of the company's database and making sure that the changes are keyed in from time to time. Read more on data entry job description.

·       Making sure that the company's data collection system is maintained and modified, as and when the need arises.

·       Providing database encoding training to the staff.

·       Maintaining contacts with the varied departments of oversees to make sure that the database management is carried out effectively.

·       Assisting in the completion of reports.

·       Keeping a check on all the things that are required in the office and ordering them accordingly.

·       Assisting the program coordinators in the completion of statistical data entry.

·       Acting as a channel between the boss and the staff.

·       An office assistant job description also needs him to sometimes assist with equipment loan banking.

·       Assists in providing system advocacy.

·       He is responsible for updating the mailing lists on a daily basis.

·       He oversees the packing, assembling and dispatching of varied packets.

Again we need someone with experience in accounting {basics}, and clearing and forwarding will be an added advantage.

Email: saruvernka@yahoo.com

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