Procurement Officer Job in Kenya - Waumini Sacco

Waumini Co-operative is a national Sacco based in Nairobi offering financial services to members.
We intend to fill the above job position on a 2 year renewable contract:

Key Responsibilities to this Job Position

• Compile annual procurement needs based on needs of the Sacco’s departments.
• Ensure that all procurements to be made by the Sacco are within the budget.
• Ensure proper record of all procurement transactions, minutes and activities.
• Liaison with pre-qualified suppliers to ensure efficient procurements of goods and services.
• Acting as a secretariat to the procurement committee and implementing the decisions of the procurement committee i.e Supporting the functions of the procurement committee  and tTaking of minutes in all procurement committee meetings of the Sacco
• Ensure that all procurement processes of the Sacco adhere to the Procurement and Disposal Act, the Rules, the Sacco’s Policies and procedures and advise the HR and Administration Manager accordingly.
• Advise the HR and Administration Manager on new changes in the market regarding procurement.
• Managing all procurement or disposal activities of the Society.
• Monitoring contract management by user departmentns to ensure implementation of contracts in accordance with the terms and conditions of the contracts.
• Co-ordinating advertising of procurement and disposal opportunities.
• Maintaining and archiving records of the procurement and disposal record for the required period
• Preparing and submitting reports required under the Regulations to the Authority.
• Issuing bidding documents to candidates, coordinating the evaluation of bids.
• Maintaining prequalified suppliers lists
• Co-ordinating internal monitoring and evaluation of the supply chain function.
• Carrying out market survey prior to placing of orders or adjudication by the procurement committee.
• Conducting periodic and annual stock taking.
• Certifying invoices and coordinating payment to suppliers.
• Issuing of supplies to various Sacco departments and maintain proper stock card.

Minimum Qualifications and Attributes

• O level grade C and above.
• Diploma in procurement.
• Minimum 2 years experience in procurement.
• Membership to a procurement professional association
• Have excellent analytical and communication skills.
• High integrity
• Basic accounting knowledge.
• Team player
• Able to work with minimal supervision.
• Possess a certificate of Good conduct.

Interested candidates who have what it takes coupled with the necessary qualifications are requested to submit their online application forms and their current CV giving their daytime telephone contact and three referees and covering letter explaining how you meet the criteria for the role to the HR Officer on e-mail address hr@wauminisacco.com on or before 5.00pm on 27th September 2011.

Only shortlisted candidates will be contacted.
Please click here to fill the application form
Waumini Sacco is an equal opportunity employer.