Dynamic People Consulting is recruiting for a Personal Assistant to the Managing Director for one of its multi-national client with presence globally.
About the Job
Reporting to the Managing Director, the PA will provide high-level administrative support to the MD by conducting research, preparing executive reports, handling information requests, and performing other clerical functions.
Key responsibilities
About the Job
Reporting to the Managing Director, the PA will provide high-level administrative support to the MD by conducting research, preparing executive reports, handling information requests, and performing other clerical functions.
Key responsibilities
- Manage and maintain the MDs’ schedules by highlighting critical activities and keeping the MD informed of the same
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activities
- Perform standard office procedures such as appointments, processing mails, answering the telephone and ordering supplies
- Prepare reports, memos, letters, and other documents, as requested by the MD
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Greet visitors and determine whether they should be given access to the MD
- Prepare responses to correspondence containing routine inquiries
- Provide detailed support for the MD including the preparation and sometimes the presentation of reports, research and development, assessments and compliance and some travel,as well as managing diary and general procedures.
- Prioritize and manage multiple projects/assignments simultaneously, and follow through on issues in a timely manner
- Maintain proper filing of records to facilitate an up to date filing system for speedy and efficient retrieval of documents within the MDs office.
- Co-ordinate meetings such as management meetings, board meetings and any other meetings involving the MD.
- Act as a link between the MD and the HODS on various issues in terms of facilitating communication on arising areas of concern.
Minimum Qualifications & competencies
- Bachelors degree in secretarial studies/Business Administration
- Basic research qualification
- Diploma/certificate in PR or customer service
- 5 - 8 years experience supporting at the executive level in a multinational organisation.
- Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures
- Excellent oral & written communication skills
- Excellent people skills and ability to interact freely and professionally
- Proficiency with office computer applications and ability to write clear executive reports and present on behalf of the MD in his absence.
- Ability to prepare business plans and other board papers / reports
- Well developed planning and organizing skills
- Time management skills and attention to detail
- Demonstrated supervisory skills
- Pleasant, honest & Confidential person
If you meet the above requirements, send your applications together with detailed curriculum vitae, indicating your current salary, expected salary, and day time telephone contacts to recruitment@dpckenya.com by 12th of October 2011.