Finance Manager / Finance & HR Manager Job in Kenya (KShs 150K - 200K)

Job Title: Finance Manager / Finance & HR Manager
 

Salary: 150,000 - 200,000
 

Responsible to: Executive Director
 

Responsible for: Accounting and payroll processes functions

Job Purpose: To undertake the day to day management of company's financial accounting and payroll
processes with direct line management and responsibility. 

The day-to-day management of HR functions is an optional additional role alongside that of being Finance Manager.

General Job description
 

The role is varied and the candidate will be able to work on multiple tasks at any one time, which will involve the following areas:

• Management of all Bank accounts
• Cash flow planning and monthly Bank Reconciliations
• Management of all income and expenditure processes including invoicing, credit control, outgoing payments
• Management accounts vs budget
• Quarterly budget management / setting.
• Rolling forecasts for next financial year
• Monthly Payroll & PAYE other Payroll deductions. Year end PAYE and all aspects of  PAYE as it affects.
• Quarterly VAT Return and all aspects of  VAT.
• Year End Management and Statutory Accounts including Auditors liaison
• Quarterly Trustees financial reporting.
• Other aspects of Governance including Annual Returns and other updates. Compliance with Corporate and legal requirements
• Management of Company Insurance
• Finance support for tenders
• Management of all HR processes ensuring compliance with Trust policies and giving support to ED on policy development

Primary Task 1: Management of financial & management accounting functions

• Ensure that all finances are properly administered and monitored, with adequate internal controls and compliance with Charity Commission requirements
• Management of all bank accounts including authorized signatories and monitoring cash flow requirements. Carrying out monthly bank reconciliations
• Management of all expenditure and payments processes ensuring operation of controls over authorization and compliance with company policies and other requirements for expenses
• Management of Quarterly VAT Return, VAT status of company activities and compliance with all requirements regarding VAT.
• Preparation of Monthly Management accounts, apportionment of cost recharges and overheads on a monthly basis, monitoring day-to-day financial control of projects accounts against budget, together with the appropriate line Managers.
• Preparation of annual budgets for review and approval by the Executive Director, on-going review and quarterly update of budget in conjunction with Line project Managers. Preparation and update of Rolling Forecasts for next financial year
• Management of the company's accounting package ensuring updates are implemented.
• Ensure that all company financial policies are adhered to and relevant financial regulations and controls are in place and in operation at all times.
• Preparation of Annual Statutory Financial Accounts including liaison with Auditors.
• Line management of the Finance Administrator ensuring duties carried out effectively reasonable workload carrying out supervisions on a regular basis

Primary Task 2: To manage the monthly payroll process

• Responsible for the accurate and timely payment of salaries and wages to all employees and contractors ensuring accurate costing to projects
• Ensuring procedures for PAYE and Statutory Payments are fully complied with
• Keeping abreast of all developments and legislation surrounding payroll, pensions and benefits. 
• Ensuring all legislation is implemented and adhered to by company.
• Liaising with IT where necessary to ensure system changes are implemented
• Undertaking year-end procedures.
• Responsible for the implementation of annual pay awards.
• Responsible for resolving all pay queries, correction of errors, costing adjustments etc.
• Responsible for ensuring all statutory and voluntary payroll deductions are paid to appropriate bodies in a timely manner.

Person Specification
Knowledge & Experience
Assessment Essential
Or desirable

• Graduate in accounts or Finance
• Professionally qualified as a member of ICPAK or, ACCA / CIMA or equivalent with relevant financial experience and proven management skills at senior management level of more than 5YRS years.
• Formal management qualification
• Knowledge of project management statutory reporting and operational compliance requirements.
• Significant experience of using commonly used financial accounting packages
• Strong ICT skills including MS Excel, Word and
• PowerPoint, SAGE or Paxton accounting package.
• Significant experience of Payroll, monthly and year-end requirements for PAYE Statutory Payments and other statutory compliance. 
• Good understanding of VAT issues.
• Excellent communication skills with a proven track record of reporting to and working with Senior Management and in the area of financial reporting, budgeting and forecasting
• Excellent planning and organisational skills with a proven track record at Senior Management level. 
• Excellent Line Management skills and ability to supervise and motivate support staff to work effectively
• Excellent analytical skills and attention to detail, self motivation and the ability to work independently.
• Experience in Youth, social care, health, &/or education.
• Significant experience of developing and implementing company financial policies
• Experience of HR administration ideally in a management role.
• Familiarity with HR processes and policies.

Skills and Abilities

• Results driven, proven track record in meeting deadlines, working under pressure and exceeding targets
• Adaptability and flexibility to be able to respond to changing task requirements in an enthusiastic and positive way
• Passionate, energetic and pro-active and a 'can do' attitude
• Excellent communication skills - verbal, written and presentational - able to operate with diplomacy, tact and empathy

All applications to careersinafrika@gmail.com by the 8th February 2014.

FEMALE CANDIDATES are preferred for this role