Administrative Assistant Job in Nairobi Kenya

Administrative Assistant - Marketing & Communications
 

Location: Nairobi - Kenya

About Bridge International Academies: 
 

Bridge International Academies is a for-profit startup company revolutionizing education across Africa with a unique business model. 

The company runs a large-scale network of low-cost primary schools in Kenya that significantly outperform other primary schools. 

Our schools profitably deliver high-quality education for less than $5 per child per month, which enable the schools to cover their costs and create a profitable central organization at scale. 

We have launched 73 schools in Kenya, and will rapidly scale the company to serve more than 1 million students across the continent.

Job Purpose: 

Bridge International Academies - Marketing and Communications Department is seeking an Administrative Assistant. The person will support the operations of the department.

It is expected that the person will be flexible in responding to a variety of requests and maintain a positive working relationship internally and externally. 

We are seeking a passionate candidate with career drive and ambition to grow with the company.

Responsibilities and duties:

Office Administration

• Organizes and schedules meetings and maintains department schedules
• Maintains a comprehensive filing system for the department
• Makes travel arrangements for the department
• Assists with tracking of budget and item codes
• Opens, sorts, date stamps, logs in and distributes all incoming and outgoing mail and other correspondence for the department
• Tracks vacation log for department staff
• Prepares communication and memos
• Performs other related duties as assigned

Marketing Administration

• Coordinates weekly status meetings within department and with external agencies
• Assists in setting up presentations both internal and external
• Monitors newspaper media, print media and digital media (facebook) etc for relevant articles, trends and tactics
• Checks print and production proofs and samples for accuracy
• Works with logistics and warehouse as needed for marketing programs
• Assists in collating marketing/promotional materials
• Monitors incoming email inquiries from email addresses from the web site
• Assists Project Managers in data capturing
• Works with other BIA departments efficiently to streamline processes
• Assists in undertaking research surveys either via phone or field interviews
• Run departmental marketing errands as required
• Assist in translation in swahili
• Performs other related duties as assigned

Education

• Undergraduate degree (administrative or marketing preference)
• 2 years office experience (administrative preference marketing)
• Proficiency in Microsoft Word, Excel and Power Point
• Internet research abilities
• Tech and digital media savvy

Core competencies

• Attention to detail
• Computer skills
• Analytical skills
• Flexibility/Adaptability
• Proficient in English and Swahili
• Good written and oral communications
• Positive attitude
• Creativity/ability to think of solutions that may be outside the box

Are you right for Bridge International Academies Marketing & Communications Department?

1. We are people we respect and like to be around at work and life.
2. Our genetic code requires us to constantly seek excellence and act in a proactive manner, which means doing everything to reach project goals, deadlines and improvements vs. waiting to be told what to do.
3. Exceptional communicators. We honor each other by listening, sharing information, helping find solutions, staying open to differences and re-aligning when needed.
4. We LOVE marketing and seek ways to grow the business and reach more customers every day
5. We love BIA’s mission and are here to help achieve a positive difference in the lives of all we touch – both our customers and our colleagues
6. We are eager to be part of a team that’s always for each other with “skin in the game.”
7. We are proactive advisors, bringing insights, staying curious and offering solutions that improve process and drive effective programs to meet goals
8. We are insightful and have conceptual ability around the business, markets and the creative process
9. We are goal- setters and goal-achievers. Pro-active about solutions, learning and receiving feedback with willingness to grow.
10. Have a sound sense of financial accountability, fiscal responsibility and treat BIA money as cautiously as our own.
11. We value giving back to others and do so whether it’s with our time, energy or treasure.
12. Highest integrity – when others are looking or when alone. When we make promises, we keep them. if not, we make a new promise and keep that.

In order to be considered for this position all candidates must register and upload their CV’s on our website at www.bridgeinternationalacademies.com

Deadline for Applications: 15th June 2012

Only short listed candidates will be contacted