Finance and Administration Officer Kenyan Job Career (KShs 50K - 100K)

A nut processing firm is looking for a finance and administration officer

Purpose

To facilitate the establishment and implementation of sound financial management and internal controls systems to support the overall strategy of its Mills and manage the General administrative function.

Context

• In an increasingly competitive environment, accurate and timely Financial management information (forecasts and historical) is critical to support management decisions.
• The company operates an ERP system to generate information for management decision-making and to support the other functions of the business.
• General administrative matters are essential for the continued running of the business

Dimensions

• Annual Turnover - Kshs. 300 million.
• 12 members of staff.
• Financial ERP Systems owner

Key Outputs

• Co-ordinate the preparation of budgets, cash flow forecasts and business plans and monitor performance against budget and corporate goals.
• Manage and improve the company’s financing of working capital and cash flow.
• To manage and continuously improve effective and efficient systems for the maintenance of accounting records.
• Ensure established policies are adhered to and continuous review effected as to changes within the industry.
• Ensure that the staff transport is available as scheduled times.
• To co-ordinate the preparation of periodic management accounts.
• To ensure compliance with legal, Tax and other financial/personnel regulatory requirements.
• To liaise with both internal and external Auditors in all matters relating to company audit and preparation of year-end statutory accounts.
• Manage the departmental HR issues including career development, appraisal, training and performance management
• Ensure the facilities and other resources are well managed including maintenance, cleaning, and security.
• Management of the Finance departmental budget & company stationery.
• Ensure the correct administration of the medical scheme & insurance of vehicle, property etc.
• To work with the top team to develop the corporate strategy & to ensure implementation of relevant aspects.
• To liaise with Company Secretary on company secretarial issues.

Relationships

Internal

• Executive chairman
• Managing Director
• Other departmental heads

External

• Banks and other financiers
• Auditors & Company Secretary.
• Key suppliers
• Customers

Decision Making Authority

• Recommend sources of company finance for approval by Board.
• Approve farmers and other payments
• Approve finance dept. expenses.
• Approve cash/cheques requests from other departments.
• Recommend departmental budgets.
• To refer large impact of administration issues to MD/GFM/Chairman for approval.

Key Performance Indicators

• Maintain financing costs at a target level of not more than 3% of sales.
• Accurate coffee stocks at all times.
• Ensure farmers’ payments are ready by the last day of the week of the auction and before the next the proceeding auction.
• Maintain Zero penalties on tax and financial/personnel licensing requirements.
• Analysis of financial reports ready by 4pm every Friday. Every 2nd Monday of every month, 2 weeks before every board meeting.
• Respond to external auditors’ management letter within a month.
• Manage the finance department within budget
• Maintained & clean office premises and grounds.
• Proper maintenance and custody of accounting records

Qualifications

• University Degree in business, commerce or finance
• CPA, CIMA, ACCA or equivalent
• MBA added advantage

Skill/Knowledge

• Understanding of business management.
• Good communication and negotiation skills
• Financial analysis and forecasting skills
• Management of cash flows
• Change management skills
• Current tax and professional updates and regulations.
• Computer literate-Modern accounting packages and other office packages.

Experience

5 years experience of managing finances or audit, preferably in a commercial environment

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only indicating why you are the most suitable candidate for the role clearly quoting the job title on the email subject.

Via email to: jobs@corporatestaffing.co.ke

Please indicate current or last salary.
The Recruiting Manager
Corporate staffing Services
Suite 3, 13th Floor, Development house,
Moi Avenue, Nairobi.

N.B: We do not charge any fee for receiving your CV in our database no for interviewing.