Job Description: Accounts Receivable Clerk
Department: Finance Department
Reports to: Accountant
Company Description
Sanergy is a social venture building a sustainable sanitation network throughout Nairobi's slums, by creating a network of local entrepreneurs who run small-scale sanitation centers.
Department: Finance Department
Reports to: Accountant
Company Description
Sanergy is a social venture building a sustainable sanitation network throughout Nairobi's slums, by creating a network of local entrepreneurs who run small-scale sanitation centers.
It is our goal to provide affordable, accessible and hygienic sanitation services to individuals, thereby making a valuable contribution to their communities.
Under the Fresh Life brand, we have launched over 200 toilets in Nairobi and plan to continue to expand our network.
Role & Responsibilities The Accounts Receivable Clerk (ARC) will be responsible for coordinating the customer receivables and cash receipts of the Finance Department at our Mukuru office.
The ARC will provide assistance to the Finance department to secure revenues including Invoicing, Accounts Receivable, Cash Receipts Processing, and Credit Risk and Creditworthiness analysis.
This work will support Sales and Operations, Installations and Maintenance activities ensuring compliance with policies and procedures of the Finance department for Sanergy and Fresh Life.
Responsibilities include posting day-to-day cash receipt transactions for the cash received from customers for toilet installations, renewals, maintenance and product sales, tracking and collecting customer receivables and reconciliation of accounts receivable and accounting systems ensuring proper authorization, documentation and filing of all documents.
Key duties and responsibilities of the Accounts Receivable Clerk shall be to:
Responsibilities include posting day-to-day cash receipt transactions for the cash received from customers for toilet installations, renewals, maintenance and product sales, tracking and collecting customer receivables and reconciliation of accounts receivable and accounting systems ensuring proper authorization, documentation and filing of all documents.
Key duties and responsibilities of the Accounts Receivable Clerk shall be to:
- Post customer payments by recording cash, cheques, and credit transactions
- Post revenues by creating, verifying and entering invoice transactions
- Update receivables by running unpaid invoice and receivables aging reports
- Maintain accounting records related to revenue and receivables via sales invoices, sales orders and journal entries
- Reconcile account discrepancies by obtaining and investigating information from sales, trade promotions, Sales and Operations, Warehouse and Maintenance departments, and from customers
- Set up and send payment reminders and delinquency notices to customers via automated SMS system
- Resolve valid or authorized deductions by entering adjusting entries
- Summarize receivables by creating and analyzing monthly receivables aging reports and ensuring overall credit portfolio health
- Investigate and resolve collection issues by examining and following up on customer payment plans, payment history and coordinating collection with field officers, area managers and the sales and operations department
Other duties include
- Verifying customer accounts by reconciling monthly statements and related transactions
- Maintaining ledgers by verifying and posting accounts receivable transactions
- Maintaining reports for filing VAT returns by calculating VAT on issued invoices
- Proactively look for operational efficiencies and policy and procedural enhancements to improve internal controls
- Work closely with the Sales and Operations Department, Accountant and Finance Manager to ensure smooth operation of all finance and accounting matters in Mukuru office
- Help develop and maintain the file system and procedure manuals related to customer credit, payment reporting and tracking
- Maintain customer relationships and strong collections
Requirements
- At least 1 year experience working within a finance, accounts or collections department or at a Microfinance institution.
- Good understanding of receivables, credit and accounting framework processes and procedures
- Minimum of CPA Part 1 or ACCA Part 1 or other accounting designation
- High Proficiency in computer software including Office (Excel and Word) and Google (Gmail, Google Docs etc)
- Experience working with professional accounting, MIS or enterprise resource planning software
- Familiarity with M-Pesa B2C or Kopo Kopo interfaces a definite plus
- Exceptional organizational skills, attention to detail and proven ability to prioritize competing deliverables
- Strong interpersonal and communication skills and customer service orientation
- Proactive, team player with demonstrated resourcefulness and problem solving capabilities
- Enthusiasm for working in an innovative, dynamic and fast paced Start-Up environment
If you are interested, please post your cover letter and CV at