Temporary Accountant
Ref:
HR
– 51/2012
The
Resettlement Support Center (RSC) Africa operates a US refugee resettlement
program in sub-Saharan Africa through a Cooperative Agreement with the
Department of State/Bureau of Population, Refugees and Migration.
RSC
Africa is responsible for the preparation of refugee case files for
adjudication by Citizenship and Immigration Services (CIS) officers, as well as
the out-processing and cultural orientation of all approved cases.
RSC
Africa is administered by the Church World Service International Refugee
Program (CWS/IRP) and is based in Nairobi, Kenya.
RSC
Africa seeks qualified applicants for the Temporary Accountant position.
This
temporary contract is expected to be for a duration of 5 to 6 months.
Position
Description:
This
position is responsible for the daily expenditure management and maintenance of
the RSC Africa financial records, in accordance with the guidelines of DOS/PRM
and RSC Africa policies and procedures.
The
position also acts as a back up to the Senior Accountant.
The
position is supervised by the Financial Controller and works closely with the
Deputy Director for Administration, General Services staff and other staff in
the Administration and Operations Departments.
Primary
Responsibilities:
- Administers,
disburses and replenishes the Shilling and Dollar petty cash funds.
- Does
data entry of check and petty cash payments into Microsoft Dynamics GP
accounting system.
- Does
data entry into the accounts receivable module and distributes quarterly
debtors’ statements to staff.
- Prepares
and organizes relevant documents and reports for the annual audit,
responding to auditors’ queries and providing audit schedules and analyses
as requested.
- Receives
refunds of unused travel cash advances and any other cash and check
refunds, issues a receipt for any refund received and ensures regular and
timely banking of all refunds received.
- Monitors
bank balances and funds transfers from CWS Headquarters office and
disseminates this information to management on a current basis.
- Performs
monthly stock-take of Inventory and prepares/submits a report on variances
to the Deputy Director Administration for follow up.
- Assists
in budget preparation by providing necessary data as requested.
- Follows
sound accounting procedures and practices in conformity with GAAP, IAS and
OMB circulars to ensure accuracy and transparency on the use of US
Government’s funds.
- Reviews
purchase requests before they are turned into purchase orders
- Filing
and retrieval of financial documents
- Undertakes
all duties as may be assigned by supervisors in order to improve on
internal controls and financial operations for the overall achievement of
RSC Africa’s goals and objectives.
Position
Requirements:
- Either
Bachelor of Commerce, Accounting option or CPA Part II Pass with 2 year’s relevant
experience; or CPA I with a minimum of 5 years’ relevant experience in the
Non-Governmental sector.
- Knowledge
and experience in using Excel spreadsheets and Microsoft Dynamics-GP or
similar accounting software
- Knowledgeable
in fund and accrual accounting principles
- Strong
written and verbal communication skills in English
- Ability
to maintain the confidentiality and integrity of accounts and budget
information
- Ability
to work as a member of a team in a multi-cultural environment
- Ability
to work independently and contribute to overall operations at management
level
- Ability
to manage a large and diverse workload under pressure with competing
priorities
- Ability
to maintain a high performance standard with attention to details
- Ability
to follow instructions from the Supervisor with a positive and receptive
attitude
- Ability
to conduct oneself in a professional and courteous manner to represent the
best interests of the RSC Africa and CWS/IRP
- Ability
to contribute to the US Government Operational Refugee Processing Program
in Africa
Qualified
individuals are encouraged to apply.
Please
submit a cover letter and a résumé to:
The
Human Resources Manager
RSC Africa
P. O. Box 14176-00800
Nairobi,
Kenya
RSC Africa
P. O. Box 14176-00800
Nairobi,
Kenya
Email:
jobs@cws-rscnairobi.org
On
the subject line, please indicate the reference code of the position, followed
by your surname.
This
position shall remain open until filled.