MHD National Intern Job in Kenya

Terms of Reference
Vacancy No: IOMSO/059/12
Functional Title: National Intern, Migration Health Division (2 positions)
Grade: Intern
Duty Station: Somalia Coordination Office, in Nairobi, Kenya.
Duration of Assignment: 6 months (with 2 weeks on probation)
Starting date: 15 August 2012

Background

With the existing health/medical expertise and capacity, and two years of implementation and presence in migration health in Somalia, the Migration Health Division (MHD) of IOM Somalia is scaling up its migration health programme in the country, particularly in the areas of Human Immunodeficiency Virus (HIV)/Acquired Immunodeficiency Syndrome (AIDS), Tuberculosis, Malaria, Water, Sanitation and Hygiene (WASH)/Environmental Health (EH), Maternal and Child Health (MCH), emergency medical service and psychosocial support to vulnerable migrants and mobile populations (MMPs) and their affected host communities.

In this context, IOM continues to implement existing HIV prevention and WASH/EH projects, and is also starting new projects to provide clean and safe water to reduce water-borne diseases, to provide psychosocial support to and protection of MMPs especially vulnerable women against Sexual and Gender-based Violence (SGBV), and to improve access to basic healthcare services through strengthening referral systems, and setting up a migrantfriendly one-stop health service Centre in existing health facilities.

General Functions

Under the supervision of Chief of Mission and under the technical guidance of Health Programme Coordinator, and in close coordination and consultation with MHD colleagues as well as other Somalia units in Nairobi and the fields, the incumbent is responsible for performing routine administration duties including general project, procurement and logistic support for Nairobi and field based offices. 

All these activities will serve to support the effective field implementation and resource mobilization of the MHD programme in
Somalia.

In particular, the incumbent will perform the following duties:

• Assists in maintaining project administration systems as established by the team, including filing and general administration
• Supports field-based staff with admin/finance/logistical follow-up as necessary
• Arranges departmental meetings, taking minutes in meetings and provide relevant documentation for the meetings.
• Prepare Travel Authorizations (TA) and request for security clearance for the MHD Staff and external consultants as required.
• Follow up and/or prepares Payment Requests and Purchase requisition forms (PRFs) for authorization and coordinate/follow up with COS and finance for payments.
• Ensures and maintain Log Book for timely dispatch of Payment Requests and Purchase Requisition Forms (PRFs) as directed;
• Requests for project materials and equipment and follow up with the procurement office for delivery and ensure dispatch as required.
• Assists and supports on logistics and administrative planning of meetings and trainings in Nairobi and field level as necessary where applicable.
• Assists in the preparation of monthly financial and narrative reports
• Supports the project implementation according to the needs.
• Perform any other related task as may be assigned.

Personal Development

The incumbent will acquire information about IOM and basic knowledge in the area of
Migration Health and will gain in-site experience in working in an international multi-cultural
environment, with an intergovernmental organization.

Required Qualifications

• University degree or diploma in Public Health, International relations, Social Sciences or related fields
• Good knowledge of Microsoft office and internet applications

Required Skills and Competencies

• Personal commitment, efficiency and results-driven.
• Sound organizational skills with strict attention to detail.
• Excellent communication skills.
• Strong interpersonal skills and ability to work as part of a diverse team.
• Flexible and able to adapt quickly to new, different environments.
• Objective and analytical.
• Capable of working under pressure.
• Fluency in English, Knowledge of Arabic or Somali is an advantage

Mode of Application:

Submit Cover Letter and CV including daytime telephone and email address to: International Organization for Migration (IOM), Human Resources Department, PO Box 55040-00200 Nairobi – or – send by email to hrnairobi@iom.int

Closing Date: 31 July 2012