Solidarites International Partnership Coordinator Job in Kenya

Line Manager: Lead Agency Deputy Country Director


Location: Nairobi (Kenya) with regular travel to the field (70% in the field)

Duration: 1 year with possibility of extension

Solidarites International, PISP and VSF-G formed a partnership to respond to an EC Water Facility call for proposals on behalf of vulnerable populations in Northern Marsabit.

The objective of the EC Water Facility is to help achieve the water and sanitation MDGs, in particular to halve by 2015 the proportion of people without sustainable access to safe drinking water and basic sanitation.

The project will cover 3 large and newly created administrative Districts of North Horr, Chalbi and Loyangalani. The region is extremely remote and has long been neglected in terms of infrastructure development and service delivery by Government of Kenya agencies and international organizations/agencies.

1/ Objectives of the position

The objectives of this position are as follows:

·       Overall responsibility for the timely and efficient implementation of the project and to facilitate coordination (programmatic, operational, administrative, logistical, etc.) between the three project partners;

·       To ensure the operational liaison between the Partnership Steering Committee (made up of senior staff from the three partner organizations) and the implementation teams/structure, and vice-versa;

·       To coordinate the development of joint work plans and reporting schedules between the partners and to monitor partners adherence to those plans;

·       To take responsibility for the coherence and quality of water and sanitation activities for this project in coordination with SI WASH coordinator and the field teams of each partner.

·       Coordinate information, dialogues and advocacy platform on Water & Sanitation (which involves strengthening of partnerships) ensuring high quality information and dialogue.

2/ Hierarchy

·       This position is under the authority of the Partnership Steering Committee, but will report on a day to day basis to the SI Deputy Country Director, representing the chair of the steering committee;

·       This position will receive technical guidance and validation from the SI Kenya/Somalia WASH Coordinator;

·       This position will supervise the Partnership Administrator;

·       This position will have strong functional link with the various Field Coordinators and Program Managers of each of the implementing partners;

3/ Key responsibilities

The key responsibilities of the position include but are not limited to:

Ensuring that the program is well implemented (timely, efficient) and facilitate adequate coordination (programmatic, operational, administrative, logistical, etc.) between the three partners of the Partnership:

·       Lead the coordination and administration of the whole program;

·       Ensure that all partners establish and link detailed work plans;

·       Monitor progress of implementation against these plans, and also against the targets set by the program and against the indicators;

·       Ensure that each partner meets the agreed project targets;

·       Set up milestones to be met for the success of the program;

·       Manage all coordination issues that may arise during implementation of this program;

·       Organize and facilitate regular coordination meetings between the partners;

·       Ensure that the partners have developed and agreed on a common approach for the various WASH activities;

·       Ensure full responsibility of the progress and of the quality of the program

Ensuring operational linkage between the board of the three partner organizations and the implementation structures of this program:

·       Keep the board regularly and fully informed of the progress of the program and challenges met;

·       Prepare any documents required to raise, to the board, issues related to the implementation of the program and get the board to take decisions on them as needed;

·       Pass any decisions and/or information from the board to the implementation structures and ensure that they are adequately implemented.

Ensuring that implementation work plans, indicator monitoring plans, reporting schedules are agreed and implemented:

·       Ensuring that partnership agreements and donor requirements are understood and respected by the parties involved

·       Prepare, jointly with all partners, all work plans, budget forecast, etc. as required for the good implementation of the program;

·       Use the APIUC (SI project monitoring tool) and it update monthly;

·       Provide weekly and monthly project reports to the steering committee;

·       Ensure that the progress and achievements of the program are adequately monitored against the indicators of the program;

·       Preparation and consolidation of project reports for the donors (presentation to the board for their review and validation);

·       Controlling of timely reporting and fulfilment of other necessary formalities for the donor(s);

·       Review and validate all administrative reports prepared by the Partnership Administrator;

·       Ensure that all donors requirements are met in the implementation of the program;

·       Ensure that all program resources are efficiently used for the success of the program.

·       Collaborate with the internal auditor to ensure that financial internal checks for the Partnership partners are carried out.

Under providing technical expertise on water and sanitation in line with the approach proposed:

·       Develop BoQs as required;

·       Validate BoQs from the various partners that they are technically suitable and in line with the program objectives;

·       Provide technical backup to the partners as required;

·       Ensure quality of the work done (on both hardware and software) by partners through frequent site visits in the project area.

Representation

·       Represent the Partnership in an official capacity as required;

·       Maintain and develop professional relationships with partners, associates, GOK and donors.

·       Ensure appropriate visibility of the project is done accordingly requirements from the donors and each partners.

4/Qualifications and experiences requested

Education:

·       Advanced university degree in water, sanitation and hygiene or in an other relevant specialization

Experience:

·       Proven experience in project cycle management;

·       Experience in result-based management;

·       Extensive experience on WASH in Eastern Africa and in ASAL context;

·       Demonstrated expertise on CLTS approach;

·       5 years experiences in a similar Partnership/Consortium coordination position;

·       Demonstrated capacity to bring different people and different organizations to work together toward common objective;

·       3-4 years of experience minimum in direct grant management

·       Specific experience in managing European Commission funding and good knowledge of EC procedures)

·       Strong communication and reporting skills.

Languages:

·       English : fluent with very good writing skills

Computer skills:

·       Very comfortable with the usual softwares and internet.

5/ How to apply

Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 22nd June 2011.

Please clearly indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.

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