Furniture Firm Receptionist Job in Kenya

A firm dealing in Furniture seeks to recruit a Receptionist responsible for operating multi-line telephone system and various administrative duties to ensure smooth, swift and efficient service delivery to internal and external customers.
 

Receptionist

Essential Duties and Responsibilities

• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel or department.
• Answers questions about organization and provides callers with address, directions, and other information.
• Monitors visitor access and issues passes when required.
• Updates appointment calendars.
• Receives, sorts, and routes mail; maintains and routes publications.
• Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Takes payments for services and products.
• Prepares travel vouchers.
• Orders, receives, and maintains office supplies.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents.
• Performs other clerical duties such as filing, photocopying, and collating.

Minimum Requirements

• A minimum of a degree in business management, Front office or administration.
• Additional qualifications in secretarial fields will be an added advantage.
• At least 2 years’ experience in a busy organization.

 Competencies

• Excellent Planning and Organizational skills
• Ability to effectively manage multiple priorities at a given time
• Exemplary Customer Service Skills
• Prioritizing and Decision Making skills
• Excellent Interpersonal skills
• Exemplary Communication skills
• Initiative and Innovation
• Punctuality and Dependability
• Adherence to Procedures and Quality Standards

If you fit this description, please send your CV and cover letter to vacancies@corporatestaffing.co.ke clearly quoting the job title (Receptionist) On the  email subject.