Vetworks Eastern Africa works in livestock sector enhancing capacities of communities, institutions and governments in reducing vulnerabilities of the livestock keeping communities and supporting improvement and investments in livestock based livelihoods.
Vetworks believes in practical applications of sustainable livelihood approaches.
Project Finance and Administration Officer
Reports to: Administration and Operations Manager
Location: Based in Narok town. To support project in Narok and Kericho Counties with occasional travel for meetings in Nairobi.
Hours: Normal working hours plus out of hours work as required
Conditions: Local appointment. One year with possibility of extension.
Closing date: 20th April 2013
Roles
To maintain Animal welfare field accounts, field office, stores and logistics in a culturally appropriate manner and in accordance with standards and guidelines agreed by Vetworks Eastern Africa and its partners.
Responsibilities
Administrative duties
- Ensure office premises are well maintained and provided with essential services.
- Ensure proper management of office assets, including maintenance of inventory, physical verification of assets and disposal of assets, where necessary.
- Ensure adequate level of office supplies and maintain a system of office supplies allocation and tracking.
- Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative and finance documents.
- Ensure hotel bookings and arrangements of workshops, and for visitors, including security briefings.
- Ensure utility providers are providing appropriate, efficient and reliable service to the office.
- Book vehicles as requested by field staff.
Finance
- Assist Administration & Operations Manager to ensure internal financial procedures, systems, policies and controls are applied and complied with by all staff
- Maintain office petty cash including disbursement as authorised and accounting.
- Assist with preparation of monthly office expenses and cash forecast.
- Ensure all payments are properly authorised in accordance with authorisation levels, and prompt payment to suppliers and creditors.
- Ensure periodic reconciliation of bank and petty cash.
- Ensure all payment vouchers are delivered to Nairobi finance office for booking
Minimum requirement
- At least a higher diploma or first degree (Bachelors) in business administration, finance and accounting or other related area of studies is required
Knowledge and Experience
- Knowledge of basic animal welfare concepts and an understanding of the importance of working equines to the economies of developing countries
- Knowledge and ability to understand and operationalise administrative instructions, financial and accounting policies, rules and procedures is required.
- Experience working in development sector in Administration and finance management.
- Knowledge and experience in using software packages such as Quick books
Skills and Altitude
- Accounting skills and with CPA II and above
- Good information management skills
- Good interpersonal skills and working diplomatically with colleagues
- Good organisation, planning and follow up skills
- Ability to prioritise and handle a diverse and heavy workload, working under pressure and often to tight dead line
- Strong IT skills
- Fluent in Swahili and English
Please send your application and CV with three Referees Reference “PROJECT FINANCE & ADMINISTRATION OFFICER” to fredme2013@live.com