Administrative Manager Job in Kenya

Job Title: Administrative Manager 
 

Overview: Our client is the world’s largest chain of primary and pre-primary schools with more than 300 academies and 100,000 pupils in Kenya. 

They democratize the right to succeed by giving families living in poverty access to the high-quality education that will allow their children to live a very different life. 

We leverage experts, data, and technology in order to standardize and scale every aspect of quality education delivery, from how and where academies are built to how teachers are selected and trained, and how lessons are delivered and monitored for improvement. 

We are vertically-integrated, tech-enabled, and on our way to profitability. 

Our client expects to continue rapid expansion in Kenya, and will be launching operations in Uganda and Nigeria in 2015.
 

Job Purpose: Supports operations by supervising staff; planning, organizing, and implementing administrative systems 
 

Administrative Manager Job Duties:

• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.

Skills:

• Tracking Budget Expenses, 
• Staffing, 
• Quality Management, 
• Managing Processes, 
• Organization, 
• Coaching, 
• Communication Processes, 
• Disciplining Employees, 
• Motivating Others, 
• Promoting Process Improvement, 
• Reporting Skills

Qualifications

• Bachelor’s degree in Business Administration or equivalent combination of training & education desirable
• 3-5 years related administrative management experience, including superb word processing skills and solid experience with 3 or more computer applications (including Microsoft Office, Sharepoint, Dropbox, Adobe, presentation software)
• Demonstrated capacity to take initiative and follow through on tasks to timely completion
• Strong organizational & analytical skills and aptitude for details
• Demonstrated ability to manage multiple, competing priorities and deadlines
• Strong written and verbal communication skills
• Punctuality and presence in the office

Qualified candidates to send in their applications to

http://recruitment.nftconsult.com/careers/index.php?m=careers&p=showJob&ID=1011

Administrative and Sales Assistant Job in Nairobi Kenya (KShs 18K - 25K)

Dorbe-Leit Solutions Ltd is a reputable and highly innovative consultancy firm driven by the passion to place the right people in the right jobs. 

We are looking for a young, enthusiastic and self-driven individual to fill the role of Administrative and Sales Assistant for our client.
 

Are you hungry to change the corporate world by building a highly and empowered team of professionals through training? 

Do you love working with people, interacting with customers and willing to learn and try your hand in anything?
 

Are you passionate about customer service, selling and want to push beyond your boundaries to achieve financial freedom and inner fulfillment? 

Are you driven and motivated by excellence in customer experience and professionalism? 

If so we would like to partner with you in bringing change in the corporate realms, we would like to hear from you!
 

As an Administrative and Sales Assistant, you will provide administrative and sales support to the office, its directors and other staff whilst efficiently managing the day to day office activities including the front office. 

You will be the first point of contact (POC) and a brand ambassador for the Company and therefore must project, protect and maintain a professional, refined, high-quality image of the organization.
 

You will be working for Our client who is a leading premier business information company that provides a wide range of development, training and consultancy services with the aim of improving the performance and output in people and organizations. 

They empower, transform and share skills set transfer through training and consultancy to transform the management and leadership culture of organizations and their staff.
 

Duties and Responsibilities

• Providing general administrative support to the office and staff
• Providing sales support to the business development team by: -

1. Telemarketing for the purpose of filling securing participants for open programmes
2. Respond and follow up on sales queries appropriately
3. Contribute towards achievement of overall sales targets
4. E-marketing and selling to target clients

• Front Office Management: Manning of front-office desk, receiving and screening incoming calls and visitors whilst addressing queries as professionally and efficiently as possible
• Ensuring that in-bound and out-bound correspondence and related documents are effectively managed and circulated
• Maintaining boardroom calendar, scheduling and planning for meetings, minute taking, report writing as required
• Managing the business contact manager system and ensuring it is up to date
• Procurement and maintenance of office supplies, equipment and furniture and maintaining an up to date asset register
• Timely and professional debt-follow up whilst coordinating with Finance department
• Responding to general business inquiries and providing relevant, accurate information to clients
• Liaising with all suppliers and service providers on the Company’s behalf
• Providing training coordination support including preparation of training material, booking venues, set-up of training rooms and all other relevant administrative support.
• Keeping accurate records of all business related information
• Prepare evaluation summaries and resultant report after each training programme
• Act as a liaison with other offices, departments and external agencies
• Provide administrative support to the management consultants/trainers/facilitators
• Be responsible for the day to day updates of all social media marketing platform
• Maintain custody of and retain an up to date, organized filling system
• Typing and processing various documents as and when required.
• Any other duties as may be assigned from time to time

Minimum Qualifications

• Diploma and/or equivalent from a recognized institution in a business related field
• A minimum of 2-3 years’ experience in an admin and/or front office role
• Understanding of the training industry will be a critical added advantage
• A good command and understanding of social media e-marketing tools for professional purposes. 
• Formal training in this area will be an advantage.
• Prior sales experience will be considered.

Required skills and key competencies

• Excellent command and articulation of the English language
• High interpersonal skills and ability to interact with people from all walks of life
• Ability to communicate clearly and effectively
• High team spirit and professional work ethic
• Ability to manage simultaneous assignments
• Strong organizational skills and keen eye for detail
• Quick thinker with a high level of proactivity
• Integrity, a diplomatic manner and professional discretion essential
• Ability to self-motivate and work under minimal supervision

Salary Budget: Ksh. 18,000 – 25,000

How to apply: If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.

Please send a copy of your updated resume, your current salary and benefits package to info@dorbe-leit.co.ke before close of business 10th April, 2014.

Only successful candidates will be contacted.

APDK Workshop Administrative Assistant Job in Nairobi Kenya

The Association for the Physically Disabled of Kenya (APDK) is a local NGO providing comprehensive rehabilitation services with the aim of empowering persons with disabilities.
 

The APDK Nairobi branch, seeks to fill the following vacancy: 

Workshop Administrative Assistant  
 

Duties include but are not limited to:

• Maintain a detailed database of appliances issued to clients via various funds availed by donors to APDK.
• To coordinate the generation of donor reports by maintaining up-to-date spread sheets on items donated to various needy clients thought our branch networks.
• Maintain proper and up-to-date records of all clients sponsored through the Branch.
• Work closely with the production department, stores and accounts to ensure Appliances produced and issued a duly recorded and invoiced before they leave the compound.
• Review documents submitted for donor funding and confirm all necessary information is captured before final submission.
• Delivery of professional customer service to internal and external customers.
• Razing of quotations and sales orders for Production (SOP’s) for all customers.
• Carrying out day to day administrative tasks and timely resolution of administrative challenges when they arise.
• Maintaining of all official departmental records and data bases for reporting purposes.

Qualifications:

• A Diploma in Business Administration and Management (KNEC) or CPA part III.  A degree in Business Administration and Management or Accounting will be an added advantage.
• Minimum 2 years’ experience as an administrative Assistant of in a Sales Role.
• Knowledge of in the use of SAGE- Accounting Programe 
• High Proficiency in the use of Excel spread sheets, Microsoft word, Access and outlook.
• Ability to work beyond normal working hours, with minimum supervision and meet strict reporting deadlines.
• Persons with physical challenges are encouraged to apply.

Only Hard Copy Applications will be accepted. 

The application should include a CV with three professional references, Copies of academic Certificates and Transcripts, Current and expected remuneration. 

To be submitted before 18th February 2014. 

State the title of the Position you are applying for on the face of the envelope. 

Email:  Applications will not be accepted, Canvasing will lead to automatic Disqualification 

The Recruitment Committee
APDK – Nairobi Branch
Box 46747, 00100 Nairobi
Waiyaki Way, Opp. ABC Place

RitePak Administrative Assistant Job in Nairobi, Kenya

Administrative Assistant
 

Location: Nairobi, Kenya
 

Positions available: 1
 

Start date: 2014-05-15
 

Job Description: This is a front office position that involves a broad range of responsibilities that will support the smooth running of the office. You will be the first point of contact between us and the world. 

As a result this position needs a personality that is highly attuned to the social graces needed to welcome, engage, encourage or even have a firm hand with our clients, vendors or visitors while having that trademark smile that doesn’t fade.

Think this is you… read on…...

You will be expected to be a forward thinker and take charge or fill in where you see obvious gaps in all levels. 

We are looking for an individual who will grow into their shoes and take up space as the organization grows.

The flexibility to work at odd hours or quickly adapt to new situations, jobs or assignments will be an added bonus. You will literally be juggling…eggs… Please try not to drop any.

This job is about personality, personality and more personality.

Essential Duties

• Maintaining office supplies inventory and anticipating need.
• Placing and expediting orders for supplies and  verifying receipt of supplies.
• Reconciling basic account expenses and bookeeping
• Supporting the sales team
• First point of contact between potential clients, vendors and visitors
• Occasional errands

Skills and Qualifications

• 1-3 years experience working in the front office. Internships are accepted
• Demonstrated front office skills. Must have a pleasant demeanor and have experience dealing with clients
• Advanced diploma or recent graduate
• Accounting experience.  Quickbooks knowledge  will be a bonus
• Adaptable and willing to work within other job functions
• Demonstrated competence in Microsoft Office and Excel software and other office tools
• Fluent in both English and Kiswahili
• Excellent communication and report writing skills

Please include a cover letter with a statement on why you believe you are the best candidate for the job.

Also include you expected level of remuneration.

How to Apply

Please email: hr@ritepak.co.ke

HR & Administrative Assistant Job in Kenya

Vacancy: HR & Administrative Assistant

Job Purpose: This position is responsible for providing support for all HR functions in the office including recruitment, interviewing, shortlisting etc. the jobholder will also oversee all day to day office administration activities including reception duties, ordering office supplies and ensuring cleanliness of the premises. 

Principal Responsibilities/ Accountabilities
 

HR Duties

1. Custodian of the company enquiries e-mail address; responds to recruitment queries and/or forwards them to the relevant person
 

2. Schedule registration interviews and any other interviews as required; Collect and account for registration monies from applicants 
 

3. Conduct aptitude tests for all applicants
 

4. Recruitment

• assists with editing CVs
• Prepare interview schedules and training materials for Chase candidates.
• Receiving applications and filing them in the correct files
• sending out regrets to unsuccessful candidates

4. Staff Welfare

• Ensure premises are clean and up to standard (includes kitchen, washrooms,). Ordering of washroom and kitchen supplies.
• Ensure that drinking water, milk for making tea is available

5. Undertake any other duties that are assigned e.g. making calls and enquiries regarding potential candidates, assist in shortlisting etc

Administration Duties
 

1. Respond to visitor inquiries about the company, answering all incoming calls and directing visitors to appropriate contact persons
 

2. On a monthly basis liaise with service providers to get invoices for the CEO’s expenses from; Safaricom, Airtel, KCB Card, Barclay card, KPLC & Nairobi Water and forward for action
 

3. Oversees the distribution of incoming and outgoing mail and subsequent distribution to the relevant parties
 

4. Prepare boardroom for scheduled meetings
 

5. Maintaining GUZA records

Performance Standards:

• Timely response to client enquiries
• Effective handling of aptitude tests and petty cash
• Compliance with HR Policies

Knowledge, Skills, Experience and Personal Attributes Required:       

Qualifications & Experience

• Relevant qualifications in HR
• At least one year HR experience

Essential Competencies & Personal Attributes

• Proficient in the use of ICT
• Proficiency in Business Language
• Organization skills
• Possess high sense of integrity and confidentiality
• Pleasant personality, self-driven and able to work under minimum supervision
• Good communication and interpersonal skills
• Must pay attention to detail

Applications should be sent to info@preferredpersonnel.co.ke by 8th November, 2013

Tradestar Kenya Limited Graphic Designer with Administrative Assistant Skills Job in Thika Kenya (KShs 40K - 50K)

Tradestar Kenya Limited is fast growing outsourcing organization situated in Thika town.  

We are urgently looking to add a Graphic Designer with Administrative Assistant skill to our team.  

If you are looking for a chance to grow within an organization and become a part of an upcoming growing company, then apply.

Job Title: Graphic Designer (Administrative Assistant) 
 

Location: Thika
 

No of Positions: 1

The candidate should be capable of doing the following duties effectively;

• 65% Graphic Design work (MUST have vast experience with InDesign, Photoshop, Illustrator)
• 25% Administrative tasks
• 10% Sales or electronic advertisements

Position Responsibilities
 

Graphic Designer Job (Administrative Assistant) Responsibilities include:

• Creating Price books, Brochures, and Part Catalogs
• Placing Marketing adverts to our online websites
• Carrying out online sales and data entry
• Maintaining our companies product-catalogue, brochures, websites
• Interfacing data, creating content with InDesign using XML
• Create a database that structure the catalog that enables to be written in InDesign
• Ability to create Catalogs, Books, and Brochures using InDesign, Photoshop or Illustrator
• Data extractions for Websites, Images, Graphic related requests, Label Designs and Management

Education and Experience:

• A Bachelor’s Degree in Graphical design (Business Administration will be an added advantage)
• Vast knowledge and experience with InDesign, Photoshop, and Illustrator
• At least 2-3 year experience with Graphic Design and Administrative duties
• Must have a keen eye for detail
• Very good computer skills is a must (strong typing skills)
• Must possess computer technical skills e.g. Minor Computer repair & Maintenance
• Have a portfolio of past work done (In Graphic Design)

Other Requirements

• Written reporting skills and ability to create procedure/manual
• Very fluent in English both spoken and written
• Can work to tight deadlines
• Self-motivated and results driven
• Able to promote and initiate work processes and complete given assignments with minimum supervision and to possess a high sense of confidentiality and initiative
• Excellent inter-personal skills; Reliable, enthusiastic, upbeat personality
• Distance of travel from home to office in Thika must be less than 45min

Salary:  

Starting Gross Salary: 40K – 50K depending on candidate’s experience

Important:
 

If you are interested in the above Marketing Assistant Job (Administrative Assistant) and possess the necessary skills required, please apply by submitting your resume, and contact details to tradestar.kenya@gmail.com.  

Please email your resume in PDF format with the subject line reading: Marketing Assistant Job - Thika.
 

Let the resume and application letter hold your name. E.g. John Paul_CV or John Paul_Appl
 

Note: Email application only

HR and Admin Officer Job in Kenya (Urgent)

Position: HR and Admin Officer
 

Supervised By: Managing Director
 

Company: Brand Track Limited

Role Summary
 

Managing staff welfare
 

Duties and Responsibilities

• Recruitment of staff
• Preparing appointment letters
• General office administration
• Draw policy documents as and when required
• Advising the Accountant on newly recruited staff
• Managing staff leave
• Ensuring the right procedure is followed in termination of employees
• Handling disciplinary issues
• Procurement office consumables
• Calculating overtime for both companies
• Distributing pay slips
• Addressing labour related matters as well as handling employee relations
• Assisting employees register NHIF and NSSF
• Ensure proper documentation of HR documents

Requirements

• Higher diploma in HR
• Knowledge of labour laws
• 2 or 3 years experience in HR and office administration

If you meet the above requirements, kindly send applications to brandtrack2007@gmail.com please state your availability and salary (current and expected)

This position is urgent

HR and Admin Officer Job in Kenya (Urgent)

Position: HR and Admin Officer
 

Supervised By: Managing Director
 

Company: Brand Track Limited

Role Summary
 

Managing staff welfare
 

Duties and Responsibilities

• Recruitment of staff
• Preparing appointment letters
• General office administration
• Draw policy documents as and when required
• Advising the Accountant on newly recruited staff
• Managing staff leave
• Ensuring the right procedure is followed in termination of employees
• Handling disciplinary issues
• Procurement office consumables
• Calculating overtime for both companies
• Distributing pay slips
• Addressing labour related matters as well as handling employee relations
• Assisting employees register NHIF and NSSF
• Ensure proper documentation of HR documents

Requirements

• Higher diploma in HR
• Knowledge of labour laws
• 2 or 3 years experience in HR and office administration

If you meet the above requirements, kindly send applications to brandtrack2007@gmail.com please state your availability and salary (current and expected)

This position is urgent

Abt Associates USAID SHOPS Project Service Delivery Advisor and Administrative Assistant Jobs in Kenya

Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Abt seeks candidates for the USAID Strengthening Health Outcomes through the Private Sector (SHOPS) project to be based in Kenya. 

SHOPS project in Kenya aims to increase the role of the private health sector to deliver sustainable and high quality information, products, and services.

Service Delivery Advisor
 

The Service Delivery Advisor will manage the SHOPS Kenya program’s activities that increase the capacity of healthcare institutions to improve the quality of services and products provided through the private health sector. 

Responsibilities include the following:

• Design, implementation and growth of a full franchise of healthcare service delivery
• Provide direct technical assistance to private sector organizations to develop new services and products or to improve already existing services and products
• Ensure timely implementation and on-budget execution of activities
• Collaboratively work to develop high quality programmatic reports to client.

Qualifications:

• Masters required; MBA preferred
• 6+ years of work experience in clinical setting; healthcare organization management experience.
• Experience working in development programs and dealing with donor communities.
• Good writing, communication, and presentation skills.

Administrative Assistant
 

The Administrative Assistant will assist in program financial management, program logistics, and office management. 

Responsibilities include the following:

• Manage vendor relationships; complete and maintain financial documentations.
• Make travel arrangements; organize conferences and meetings.
• Provide secretarial duties; secure office supplies; arrange office maintenance.

Qualifications:

• Bachelors required; 2 years of relevant work experience preferred; accounting and financial management experience a plus
• Excellent computer skills in word, excel, and powerpoint.

To Apply:

Send cover letter and CV to shopsjobs@gmail.com citing the job title in the subject of the email by 23rd September, 2013

Abt Associates USAID SHOPS Project Service Delivery Advisor and Administrative Assistant Jobs in Kenya

Abt Associates is an international development organization composed of dedicated professionals who provide technical assistance, research, analysis, and practical training services in more than 128 countries. 

Abt seeks candidates for the USAID Strengthening Health Outcomes through the Private Sector (SHOPS) project to be based in Kenya. 

SHOPS project in Kenya aims to increase the role of the private health sector to deliver sustainable and high quality information, products, and services.

Service Delivery Advisor
 

The Service Delivery Advisor will manage the SHOPS Kenya program’s activities that increase the capacity of healthcare institutions to improve the quality of services and products provided through the private health sector. 

Responsibilities include the following:

• Design, implementation and growth of a full franchise of healthcare service delivery
• Provide direct technical assistance to private sector organizations to develop new services and products or to improve already existing services and products
• Ensure timely implementation and on-budget execution of activities
• Collaboratively work to develop high quality programmatic reports to client.

Qualifications:

• Masters required; MBA preferred
• 6+ years of work experience in clinical setting; healthcare organization management experience.
• Experience working in development programs and dealing with donor communities.
• Good writing, communication, and presentation skills.

Administrative Assistant
 

The Administrative Assistant will assist in program financial management, program logistics, and office management. 

Responsibilities include the following:

• Manage vendor relationships; complete and maintain financial documentations.
• Make travel arrangements; organize conferences and meetings.
• Provide secretarial duties; secure office supplies; arrange office maintenance.

Qualifications:

• Bachelors required; 2 years of relevant work experience preferred; accounting and financial management experience a plus
• Excellent computer skills in word, excel, and powerpoint.

To Apply:

Send cover letter and CV to shopsjobs@gmail.com citing the job title in the subject of the email by 23rd September, 2013

Administration Assistant Career in Nairobi Kenya

Position Title: Administration Assistant I
 

Position Type: Full time
 

Reports to: Sales & Administration Manager
 

Department: Administration
 

Location: Nairobi
 

Position Objective
 

Handling and processing order information while ensuring proper procedures are adhered to.
 

General Responsibilities / Duties

• General clerical duties including photocopying, fax and mailing & maintain electronic and hard copy filing system
• Retrieve documents from filing system & handle requests for information and data
• Resolve administrative problems and inquiries & prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Maintain office supply inventories, prepare LPOs and delivery notes
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking and petty cash
• Maintenance of the attendance of all staff
• Receive orders from clients
• Sales recording and confirmation
• Export processing and documentation (COMESA)
• Maintaining and up-dating of fuel consumption for all company vehicles
• Any other duties as assigned

Skills & Competencies
 

The above candidate shall possess:-

• A Diploma/Degree in Business Administration/Management/ Commerce.
• K.C.S.E Mean Grade C+ and above and B in English.
• Experience in Administration with at least 1-2 years in the related field.
• Skills in I.T are a requirement.
• The incumbent must have proficient knowledge of office administration and the ability to maintain a high level of accuracy.
• She must be a mature lady, result oriented, and keen to details.
• Should possess excellent communication, organizational and interpersonal skills.
• Aged between 26 and above.

Send your application to jobs@mkazi.co.ke subject should be the job you are applying for.