Cesvi Country Administrator Job in Juba, South Sudan

Vacancy Number: SS001/14
 

Post Title: Country Administrator
 

Organization: Cesvi
 

Duty Station: South Sudan (Juba)
 

Duration: 3 months with possibility of 9 months extension
 

No. of Post: 1

Background: Cesvi’s programmes in East Africa are focused on humanitarian aid both in development and emergency context, including conflicts, natural calamities and environmental disasters. The main thematic areas of intervention are: Child Protection, Health, WASH, Food security, Livelihood and Resilience.

Job Summary
 

Objective 1: Check the monthly accounts of the bases and those of the capital

• Check the mission’s cash and bank balance
• Check eligibility of invoices
• At the end of each month, check the level of advances for each cash box
• Verify recording of expenses in each cashbook
• Edit comments on the accounting of each base monthly
• Verify presentation of accounting vouchers

Objective 2: Consolidate the mission’s accounts monthly

• Verify payment of rental agreements when they fall due and split the charges over the periods.
• Verify that the staff data base is complete and updated
• Update the depreciation files for the mission’s equipment and vehicles
• File monthly the original documents related to advance accounts in a separate file;
• Integrate the cash and bank books into the accounting software
• Check expenditure by the field to enter data into the accounting software
• Update the software for each project

Objective 3: Participate in managing the national staff and ensuring administrative follow-up of the files

• Check contract dates and inform the base administrator and PMs of their expiry date ;
• Keep the individual files up-to-date;
• Check that the procedures regarding recruitment and contract terminations are followed;
• Supervise the preparation of new employment contracts;
• Establish administrative documents related to employment contracts;
• Follow up the annual appraisals, ensure that all staff involved in the appraisal schedule it properly and respect the dead lines
• Check the database for salary payroll form the bases and validate them before the payment;
• Ensure that all the due taxes are regularly calculated and paid by the base administrator concerned 

Objective 4: Participate in the pre-audit of financial contracts

• Supervise archiving and presentation of financing contracts (Analytical accounting Book), distribute invoices after journal entries, edit the expenses vouchers from HQ);
• Elaborate the listing of risks for validation by the administrator
• Check validity of accounting data with the intermediary and final reports.

Objective 5: Supervise the team

• Ensure training of cashiers and accountants on the mission;
• Check the cashbooks and carry out the physical inventories;
• Ensure training in book-keeping on the mission;
• Carry out appraisals of the team members.

Qualifications/ Desirable
 

Competencies

• Bachelor of Commerce (Finance)
• Strong Computer skills especially in Excel / Accounting systems
• Prior experience in book keeping preferably with NGOs, excellent numerical and analytical skills
• Knowledge of donor funds management
• Good command of English language both written and oral

Submission Guidelines: Persons qualified for this position are invited to submit their CV (including 3 referees) and COVER LETTER ONLY to CESVI to the e-mail address: recruitment.nairobi@cesvioverseas.org 

Please quote the Position (i.e. Application for Country Administrator position) in the subject line of your e-mail application. 

Please do not send more than one application and do not attach certificates at this stage. 

Inquiries on phone or e-mail will not be entertained.

Female candidates are encouraged to apply.

Closing date for applications is 16th July 2014 at 17:00. 

However Cesvi reserves the right to close the vacancy before the above mentioned date in case a large number of applications is received. 

Only short-listed candidates will be contacted

CESVI is an equal opportunities employer.